If you are going to collect data, either in person or online, there are lots of resources at Leiden University to help you.

  • All research support at Leiden University starts here.
  • Get a shared Outlook mailbox for any communications (e.g. with participants) about the study. After you will be given permissions, you wil have to add it manualy to your Outlook (Go to Outlook Mail app (it also works on the Web), right click on your personal email in the left panel, click “add shared mailbox”, and type in the address).
  • Ethical approval; Ethics portal
  • Privacy template here, send the privacy quick scan to privacy@bb.leidenuniv.nl
  • Data management
  • Data archiving

Collecting online data

SOLO is the main source of support at the university. Here are their main channels:

  • SOLO Research Wiki: here you can find technical documentation about SOLO supported research tools and platforms. It also contains a link to the latest versions of the COVID-19 protocols.
  • SOLO Online Research Teams: meant for everybody doing online research. Here ideas can be shared and questions asked to colleagues or SOLO employees concerning online research.
  • Consider: https://www.prolific.com/100-human-guarantee

Collecting in-person data

  • Login to the ethics application portal to help edit (if applicable).
  • Get access to the Sylvius labs via SOLO (Maureen Meekel). This includes access to the room booking system.
  • Get access to the project J-drive (ask Anne) - see below for accessing with Cyberduck.
  • Make a SONA account for participant recruitment. Add a slide here for your advertisement to be shown in screens in the Sylvius building.
  • See here for a guide to collecting behavioral data in a visual decision task, written by Annika Frach and Camilla Enwereuzor. On the J-drive you can find instructions on running a group decision-making study, written by Alisa Wirtnik and Eveline de Bie.

Checklist for data collection

  • ethics approval
  • privacy approval
  • data management plan (test pipeline for getting data onto J-drive for storage)
  • code piloted and tested
  • code archived (J-drive and/or GitHub)
  • data collection checklist/instructions and logbook in place
  • participant recruitment strategy (ask Anne for info on payments)

Storing and loading internal data

  • Data from experiments run in the lab should be stored on the J-drive: WORKGROUPS/FSW/PROJECT-NAME. Anne will request access for you at the start of the project. The J-drive can be accessed from the lab computers: when you are logged in with your account, you should see the J-drive appear next to other network drives. ALICE setup needs to happen before j-drive (the password to ALICE is the password you need to mount jdrive).

Accessing the J-drive on your own computer

a) Cyberduck

  • Download the Cyberduck software (see here and here for more setup instructions.
  • After you have downloaded Cyberduck, start a new connection:
    • choose sFTP
    • Server: sftpgw.leidenuniv.nl
    • Username: your Leiden username
    • Password: your Leiden password
    • SSH Private Key: None
    • Path: /winshare/Public/Workgroups/FSW/PROJECT-NAME
    • Transfer files: Default
    • Encoding: UTF-8
  • Note: if you’d like to avoid copying these data to your local drive for analysis, you can download the MountainDuck software and mount the J-drive as if it were a regular network drive. This should give you a direct path to the data (see here for an example, ask Anne or Philippa for more info).

b) EduVPN

  • Download EduVPN software
  • After you have downloaded the software, log into your Leiden University account
  • If student: use your student number (s_______) and your password
  • When logged in, the EduVPN window will pop up, it needs to be turned on (green light) to work
  • The J-drive will appear under “This PC”
  • Note: This only works for Windows users.

c) terminal mount on MacOS This is an option for moe advanced terminal users, proceed with caution. FOR THIS YOU NNEED TO ALLOW FILE SYSTEMS EXTENSIONS!

  • install MACfuse and ssfhs from https://macfuse.github.io and follow instructions on how to setup
  • create the folder you want to mount to, i.e. make the folder you want to mount to /data-sources/j-drive/
  • open the terminal and paste 
     sshfs <your-login>>@sftpgw.leidenuniv.nl:/winshare/Public/Workgroups/FSW/<project-folder> <full-mount-path(above step)> -o defer_permissions,reconnect ServerAliveInterval=15

    you will be prompted to type in your password

  • If you loose connection you might have to unmount the drive manualy: 
       umount <your-login>@sftpgw.leidenuniv.nl:/winshare/Public/Workgroups/FSW/<project-folder>